Minutes 25th April 2024
WILLOUGHTON PARISH COUNCIL
A Meeting of the Parish Council Playing Field Committee
was held in the Village Hall, Thursday 25th April 2024 @ 5.30pm
MINUTES
PRESENT:
Cllr. Ms. H. Goring (Chair), Cllr. Miss. K. Clarke, Cllr. Mr. D. Cowell, and Cllr. Mr. G. Rowles Nicholson.
Also present, members of the public Mrs Linda Jeffery and Mr Phil Cooper
2404/01 APOLOGIES FOR ABSENCE.
Cllr. Mrs. S. Rovezzano (Vice-Chair), Cllr Mrs. T. Given, Cllr. Mrs. K. Phillips and Ms. H. Fox (Clerk/RFO).
2404/02 DECLARATIONS OF INTEREST/DISPENSATIONS.
Cllr. Mr. D. Cowell expressed an interest as his Wife is Chair of the Board of Governors of Willoughton Primary School. Cllr. Mr. G. Rowles Nicholson expressed an interest as local landowner and lessee of the Playing Field. Cllr. Miss. K. Clarke expressed an interest as a Parent Governor of Willoughton Primary School.
2404/03 PLAYING FIELD.
Grass (to include consideration of further cuts).
Currently the Primary School fund 19 cuts per annum. Begins first week of April and finishes end of October. Cut weekly or twice weekly, depending on growth rate. Has no facility to collect cuttings.
Clerk has spoken to contractor, Garden Angels Ltd. Estimated require 30 cuts minimum to maintain to acceptable level, with first cut beginning middle March.
RESOLUTION: Recommendation to Full Council for Parish Council to fund 11 cuts.
RESOLUTION: Mr Phil Cooper will collect cut grass from football area.
RESOLUTION: Clerk to contact the Primary School to discuss and enquire when contract is due for renewal.
RESOLUTION: Limestone goals to be taken down and taken to Rangers.
To consider condition of current benches and discuss refurbishment.
Two benches are currently in the play area and have been donated with memorial plaques. Condition is deteriorating and refurbishment is required.
RESOLUTION: Mr Phil Cooper will check if the benches are structurally sound and report back to the Clerk. Depending on outcome, Full Council will discuss refurbishment.
To discuss Teen Shelter which is not included in play area refurbishment scheme.
Will not be refurbished along with other equipment. Discussion was held regarding usefulness and possible actions. Suggestions of moving the picnic table under the shelter and fixing to the ground.
RESOLUTION: Matter deferred to Full Council to decide.
Refurbishment of current equipment.
Funds of £80,000 are secured for the refurbishment from grants received. Advertisement is running on Contract Finders Website for interested contractors to quote. Closing date for submissions is 10th May.
Full Council to review quotations/schemes and chose contractor. Estimated completion by end of August.
All current equipment to be replaced, except for the slide which will be refurbished. Topsoil is required under the slide to make good the ground. Fence requires replacement.
RESOLUTION: Mr Phil Cooper to check if posts of the fence are sound.
RESOLUTION: Recommend to Full Council, if posts are sound, change wire. A like for like replacement is required.
Bin near teen shelter.
Clerk has been in discussions with West Lindsey District Council. They were not previously aware of the bin, however, have now added to their emptying schedule. Bin has been emptied.
2404/04 AGENDA FOR FUTURE MEETINGS.
None requested.
2404/05 To confirm the date and time of next Meeting.
RESOLUTION: Meeting to be arranged when Full Council have reviewed equipment tenders and chosen contractor.