Agenda 23rd May 2024
WILLOUGHTON PARISH COUNCIL
The Annual Meeting of the Parish Council will be held in the Village Hall, Thursday 23rd May 2024 after the Annual Parish Meeting.
Members of the public and press are welcome to attend.
Hazel Fox – Parish Clerk 17th May 2024
AGENDA
2405/01 Election of Chair.
a. To receive nominations and elect a Chair for the Parish Council for 2024/2025.
b. To receive the Chair’s Declaration of Acceptance of Office.
2405/02 Election of Vice Chair.
a. To receive nominations and elect a Vice-Chair for the Parish Council for 2024/2025.
b. To receive the Vice-Chair’s Declaration of Acceptance of Office.
2405/03 Apologies for absence.
2405/04 Declaration of Interests / Dispensations.
Declarations of Interests in respect to agenda items, to be made and recorded in the minutes even if an interest has been declared in the register. Members declaring interests should identify the agenda item and the type of interest being declared.
2405/05 Public Participation:
Members of the public may raise subjects, which they wish to bring to the attention of the Council. The time will be restricted to 15 minutes maximum unless the Council decides otherwise. Members of the public should note that decisions cannot be made at this meeting on items not on the agenda and that no discussion can be entered into once the meeting has commenced unless the meeting is suspended by the Chair.
2405/06 Minutes.
To approve the minutes of the meetings held 28th March 2024 and 25th April 2024.
2405/07 Report from Cllr. C. Perraton Williams.
2405/08 Report from Cllr. P. Howitt-Cowan.
2405/09 Risk assessment/audit papers
a. Approve Annual Internal Audit Report 2023/2024.
b. Approve Annual Governance Statement 2023/2024.
c. Approve Accounts 2023/2024.
d. Approve Accounting Statements 2023/2024.
e. Approve AGAR 2023/2024.
f. Approve Risk Assessment.
2405/10 Policies and Procedures.
To review and consider the adoption of the following policies and procedures:
a. Standing Orders.
b. Financial Regulations.
c. To discuss West Lindsey District Council Code of Conduct and Standards Training.
2405/11 Council Insurance and Asset Register.
To review the Council’s current Asset Register and insurance requirements and agree any actions required.
2405/12 Playing Field.
a. To consider the formation of a working group to evaluate the quotations received for the refurbishment of the play equipment.
b. Grass cutting and benches.
c. Clerk and Councillor inspections.
2405/13 Highways.
a. Water corner of Gainsborough Road outside Caudle House.
b. Repairs to collapsed drain at Templefield Road (bottom of Hollowgate Hill).
c. Blocked grating between 3 and 7 Northfield Lane.
d. Water on Hollowgate Hill.
e. Community Speed watch.
f. Speed indicator signs (including request from resident).
2405/14 First aid/defibrillator training and consideration of further units for the Village.
2405/15 Lincolnshire Police Parish Council Engagement session 4th July 2024.
2405/16 Accounts.
a.To approve payments.
2405/17 Correspondence received.
Circulated in advance.
2405/18 Agenda for future meetings.
To take note of any items Councillors wish to Agenda for the next or future meetings.
2405/19 To confirm the date and time of next Meeting (subject to any change in circumstances) as:
Thursday 25th July 2024 @ 6.30pm.